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The 4 D's of Time Management

 As a leader, you have unlimited demands on your limited time. Everyone wants something from you and they want it NOW! Trying to do everything NOW and please everyone is a sure-fire recipe for a nervous breakdown. That's where the 4 D's method of time management comes in handy. The 4 D method was famously used by President Dwight D. Eisenhower and popularized by author Stephen Covey. This method forces you to consistently focus on important and urgent tasks. I wrote about this previously in The Eisenhower Box . The 4 D's are: Do it. Defer it. Delegate it. Delete it. Do it . These are tasks that are urgent AND important.  These are tasks that YOU have to do - and do immediately. Your top customer, responsible for 20% of your firm's revenue, has called and said they're going with another vendor. If you don't "fix" this, say goodbye to your nice bonus and prepare to explain to the company president what happened! Everything in your life comes to a stop. T

Change and Newton's Laws of Motion

Sir Isaac Newton was one of the greatest minds in human history. Some of his contributions were: The modern telescope. Spectral analysis and identifying the seven colors in the rainbow. Calculus. The law of universal gravitation. And, to explain the motion of the planets, he created his 3 laws of motion. It's these 3 laws that I will be talking about. They are: An object will continue in its state of rest or uniform motion unless compelled to change that state by an external force. (Also known as the law of inertia.) If a net force acts on an object, it will cause an acceleration of that object. For every action, there is an equal and opposite reaction. You may be asking how this has ANYTHING to do with leadership, motivation, or Toastmasters. Let me give you some examples. Newton's 1st Law of Motion: An object will continue in its state of rest or uniform motion unless compelled to change that state by an external force. I love the fall - especially college football! Saturdays

Measure what matters

I'm reading a book, " Measure What Matters " by John Doerr. In the chapter I'm reading today, he references business philosopher (that's a real thing???) Dov Seidman, who says, " What we choose to measure is a window into our values, and into what we value. Because, if you measure something, you're telling people that it matters. " I couldn't agree more. We all know that you can't manage something if you can't measure it. BUT, you have to choose the right metrics. You have to choose metrics that drive the behavior you want. For instance, in Toastmasters, one of the performance metrics the District has, in order to become a Distinguished District, is club growth - how many new clubs did you add to your District this year? The idea behind that metric is good. Growth is good - right? An unintended consequence though is that Districts have started new clubs that never should have been started; they weren't viable in the long run. The peop

"Stretch" Goals

 If you're not familiar with the term, a "stretch" goal is a target that's set above what you expect to  accomplish. For example, if your non-profit usually raises $50,000 a year in donations, a "stretch" goal might be to aim for $60,000 for the coming year. Stretch goals aren't designed to scare you. They're designed to help you grow as an individual; to get you to think of new methods, techniques, and strategies; to get you to think outside the box. They're designed to be slightly uncomfortable because growth doesn't start until we leave our comfort zone. Think of the state as "productive discomfort". But do they work? American psychologist, and pioneer in goal-setting theory, Edwin Locke, looked at a dozen studies to see if he could find a quantitative correlation between a goal's difficulty, and its achievement. According to Locke, " the harder the goal the higher the level of performance...Although subjects with very h

Reflecting

I'm currently reading, " Measure What Matters " by John Doerr. This post will be very short - really just a question. The American philosopher and educator, John Dewey, once said, " We do not learn from experience ... we learn from reflecting on experience. " As a leader, do you periodically take time to reflect on your experiences? If you and your team have just finished a project, has the entire team taken a moment to reflect on the project, what they learned, what went wrong, what went right?  If you're not periodically taking time to reflect - how are you ever going to learn from your mistakes - or what you're doing right?

Meeting Quality and Membership

The quality of your club meetings will drive your membership levels. I firmly believe this. Think about it logically. People seek out Toastmasters because they have a goal to achieve or they've identified something about themselves they'd like to change. They're at your meeting to see if you can help them achieve their goal. If you show them an enjoyable meeting that starts on time, stays on time (and track), and ends on time, with helpful evaluations - they'll join. Put yourself in their shoes. You want to become more confident professionally so you attend a meeting. When you get there, no one greets you because the members are running around trying to fill roles at the last minute. When it starts, it doesn't seem like they have an agenda or know what's coming next. No one even acknowledges your presence. How confident would you be that these people, and this organization, will be able to help you achieve your goals? Remember, guests don't join Toastmasters

8 New Members Every Year - GUARANTEED!

 That sounds like a bold claim, doesn't it? Eight new members - guaranteed - every single year? Sound too good to be true? It's not! Before we talk about membership, let's talk about your car. Let's say your car has a 15-gallon tank (that's 56.8 liters for our friends outside the US) and it gets 20 miles to the gallon (or 8.5 kilometers to the liter). How far can you go on one tank of gas? 15 gallons x 20 miles per gallon = 300 miles (or, 56.8 liters x 8.5 kilometers per liter = 482.8 kilometers) Another way you can look at it - if you just drove 300 miles and it took 15 gallons to fill up your tank, then you know you averaged 20 miles per gallon. 300 miles / 15 gallons = 20 miles per gallon (482.8 kilometers / 56.8 liters = 8.5 kilometers per liter) It's the same concept when it comes to guaranteeing 8 new members every year. You need three numbers from last year: The number of times your club met. The number of guests you had at your meetings. The number of ne